Position:   Elementary School Secretary

English Station

Job Description

Scope

The Elementary School Secretary works efficiently and with a service orientated attitude to maintain a supportive and professional environment.  The Secretary provides support for the administration/faculty and supervises the Elementary School Receptionist.

Qualifications

The candidate shall possess characteristics that reflect:

• A strong clear Christian testimony with a mature and godly spirit
• A daily example of the highest Christian virtue both in and out of school
• Commitment to faithful attendance and support of a church whose beliefs are in agreement with the Statement of Faith

The ideal candidate shall possess:

• Proficiency in MS Office Suite
• Effective interpersonal and communication skills
• Switchboard Knowledge preferred

Accountabilities / Responsibilities 

• Maintains permanent records
• Schedules admissions interview appointments
• Creates needed communication to parents
• Maintains and coordinates multiple school calendars: Principal, Assistant Principal, room usage, conference room, activities
• Serves as administrative assistant to the principal
• Creates and maintains all records and communication regarding student attendance: daily attendance, weekly Renweb reports, daily tardy reports and parent letters as needed
• Serves as liaison between staff, business office, facilities, athletics and technology
• Demonstrates a understanding of Renweb
• Prepares school certificates and programs
• Types handbook and curriculum revisions
• Provides coverage for the receptionist desk at lunch, breaks and busy periods
• Maintains office equipment and orders and distributes office supplies
• Maintains copy room: paper, toner, organization of printed materials to ensure confidentiality
• Assigns and inventories room keys
• Oversees outgoing mail
• Oversees prompt pick-up and delivery of interoffice mailings
• Receives, inventories and distributes all deliveries
• Processes and maintains field trip information
• Provides clerical support to school staff: photocopying, filing, faxing, etc.
• Maintain confidentiality of privileged information
• Maintain a knowledge of school rules and procedures
• Communicate effectively using courtesy, tact and discretion
• Demonstrate initiative by recognizing the needs of the job and suggesting ways to improve efficiency
• Exhibit poise and control in decision making and problem solving
• Serve as Elementary School point of reference
• Independently compose a variety of materials: letters, memoranda, announcements, bulletins, newsletters and reports  

Outcomes

• Timely customer service response and resolution
• Accurate documentation processed

Reporting Relationship

The Elementary School Secretary is responsible to the Elementary School Principal.